Agenda

Annual Council, Council
Tuesday, 15th May, 2018 7.30 pm

Venue: Park Hall, Leyton Road, Harpenden AL5 2LX

Contact: Carl Cheevers, Town Clerk Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

1.

ELECTION OF TOWN MAYOR 2018/2019

To receive nominations for the incoming Town Mayor and then duly elect and appoint the new Town Mayor into office whereupon:

1.1

the retiring Town Mayor will:

·                present the Chain of Office to the incoming Town Mayor;

·                make a valedictory speech and congratulate the new Town Mayor on their appointment to office.

1.2

The incoming Town Mayor to present the retiring Town Mayor with the Past Town Mayor's badge and certificate.

1.3

The Town Mayor will then:

(a)  take the Chair;

(b)  read and sign the Declaration of Acceptance of Office;

(c)  propose a vote of thanks to the retiring Town Mayor;

(d)  return thanks for their appointment.

1.4

The retiring Town Mayor's Consort will present to the new Town Mayor's Consort the Badge of Office.

2.

ELECTION OF DEPUTY TOWN MAYOR 2018/19

To receive nominations for the incoming Deputy Town Mayor and then duly elect and appoint the new Deputy Town Mayor into office whereupon:

2.1

the Deputy Town Mayor will:

(a)  receive their Chain of office from the retiring Deputy Town Mayor;

(b)  read and sign the Declaration of Acceptance of Office;

(c)  return thanks for their appointment.

2.2

The retiring Deputy Town Mayor's Consort will present to the new Deputy Mayor's Consort the Badge of Office

3.

APOLOGIES

4.

DECLARATION OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)        the item you have the interest in

(b)        whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)        whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

 

5.

APPOINTMENTS TO GOVERNANCE STRUCTURES 2018/19 - TO FOLLOW

6.

APPOINTMENTS OF REPRESENTATIVES TO SIT ON OUTSIDE BODIES 2018/19 - TO FOLLOW

7.

DEEDS AND TRUST INSTRUMENTS

To appoint two Members to inspect the Deeds and Trust Instruments in the custody of the Town Council.

8.

MAYOR'S REPORT AND URGENT ITEMS

9.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

10.

QUESTIONS WHICH HAVE PREVIOUSLY BEEN SUBMITTED BY MEMBERS OF THE COUNCIL

11.

MINUTES pdf icon PDF 155 KB

To confirm the Minutes of the Meeting of the Council held on the 29th January 2018.

12.

MINUTES OF COMMITTEES AND WORKING PARTIES REPORTING TO THE COUNCIL

12.1

Planning Advisory Committee A pdf icon PDF 479 KB

To receive the Minutes of the meetings held on:

 

30 January 2018 – circulated herewith.

13 March 2018 – circulated herewith.

24 April 2018 – circulated herewith.

Additional documents:

12.2

Planning Advisory Committee B pdf icon PDF 307 KB

To receive the Minutes of the meetings held on:

 

22 February 2018 – circulated herewith.

3 April 2018 – circulated herewith.

Additional documents:

12.3

Community Services Committee pdf icon PDF 141 KB

To receive the Minutes of the meetings held on 17 January 2018 and 21 March 2018 - circulated herewith.

Additional documents:

12.4

Corporate Policy and Finance Committee pdf icon PDF 176 KB

To receive the Minutes of the meeting held on 14 March 2018 – circulated herewith.

 

Min 31.2 Review of Internal Control and Internal Audit Arrangements

 

To recommend to Council that:

 

(i)        the review of internal control and internal audit arrangements be approved.

(ii)       the Town Council’s level of fidelity guarantee insurance of £2m be approved.

 

Min 31.3.2 Treasury Management and Investment Strategy for 2018/2019

 

To recommend to Council that:

 

the Treasury Management and Investment Strategy for 2018/2019 be approved.   

 

 

Additional documents:

12.5

Human Resources Committee pdf icon PDF 95 KB

To receive the Minutes of the meeting held on 12 February 2018 – circulated herewith.

12.6

Strategic Planning Committee pdf icon PDF 173 KB

To receive the Minutes of the meeting held on 1 February 2018 – circulated herewith.

13.

OFFICERS' REPORTS

13.1

NEIGHBOURHOOD PLAN

Verbal update.

14.

EXEMPT BUSINESS

14.1

To RESOLVE that:

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:   Exempt Minutes of the Council Meeting held on 29 January 2018

Exempt Minutes of the Community Services Committee Meeting held on 21 March 2018

Exempt Minutes of the Corporate Policy & Finance Committee Meeting held on 14 March 2018

Exempt Minutes of the Human Resources Committee Meeting held on 12 February 2018

 

 

Additional documents: