Agenda and draft minutes

Annual Council, Council
Tuesday, 15th May, 2018 7.30 pm

Venue: Park Hall, Leyton Road, Harpenden AL5 2LX

Contact: Carl Cheevers, Town Clerk Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

1.

ELECTION OF TOWN MAYOR 2018/2019

To receive nominations for the incoming Town Mayor and then duly elect and appoint the new Town Mayor into office whereupon:

Minutes:

Cllr David Heritage was formally nominated by Councillor Maynard, seconded by Councillor Cooley and upon the call for a vote was elected into office as Town Mayor. 

 

The Retiring Town Mayor, Councillor Rosemary Farmer, thanked everyone for their help and support during her mayoral year, which she had very much enjoyed. 

 

Councillor Farmer then handed over the Chain of Office to Cllr David Heritage, and wished him an enjoyable and successful year.

 

Cllr David Heritage was installed into office whereupon taking the Chair he read and signed the Declaration of Acceptance of Office.

 

The Mayor then presented the retiring Mayor with her past Town Mayor Badge and Certificate and thanked her on behalf of the Council for all of her hard work during the year.  He also thanked her for her advice and guidance during his term as her Deputy Town Mayor.

 

The Mayor added that he wished to focus on helping to promote a ‘healthier, happier Harpenden’ during his mayoral year and introduced the work of his two nominated charities, Harpenden Mencap and Herts Young Homeless.

 

The retiring Mayor’s Consort then presented the Mayor’s Consort Badge to Cllr Teresa Heritage.

2.

ELECTION OF DEPUTY TOWN MAYOR 2018/19

To receive nominations for the incoming Deputy Town Mayor and then duly elect and appoint the new Deputy Town Mayor into office whereupon:

Minutes:

Cllr Brian Ellis was nominated by Councillor David Heritage, seconded by Councillor Chichester-Miles and upon the call for a vote was duly elected Deputy Town Mayor of Harpenden for 2018/19.

 

Cllr Ellis read and signed the Declaration of Acceptance of Office and added that he looked forward to working with the Mayor during the coming mayoral year.

 

Cllr Teresa Heritage then presented the Deputy Mayor Consort’s Badge of Office to Mrs Roona Ellis.

3.

APOLOGIES

Minutes:

Apologies were received from Cllrs Callé, James and Martyn.

4.

DECLARATION OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)        the item you have the interest in

(b)        whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)        whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

 

Minutes:

None were made.

5.

APPOINTMENTS TO GOVERNANCE STRUCTURES 2018/19 - TO FOLLOW

Minutes:

The report presented to Council incorporated both Appointments to Governance Structures and Appointments to Outside Bodies 2018/19.

 

It was RESOLVED to:

 

Agree the appointments set out in Appendices A and B.

6.

APPOINTMENTS OF REPRESENTATIVES TO SIT ON OUTSIDE BODIES 2018/19 - TO FOLLOW

Minutes:

See above Item 5 of the Minutes.

7.

DEEDS AND TRUST INSTRUMENTS

To appoint two Members to inspect the Deeds and Trust Instruments in the custody of the Town Council.

Minutes:

Members noted that they were required to appoint two Members to inspect the Deeds and Trust Instruments in the custody of the Town Council which were normally inspected by the Mayor and Deputy Mayor.  It was RESOLVED that:

 

The Mayor and Deputy Mayor be appointed to inspect the Deeds and Trust Instruments.

8.

MAYOR'S REPORT AND URGENT ITEMS

Minutes:

None.

9.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

There were none.

10.

QUESTIONS WHICH HAVE PREVIOUSLY BEEN SUBMITTED BY MEMBERS OF THE COUNCIL

Minutes:

There were none.

11.

MINUTES pdf icon PDF 155 KB

To confirm the Minutes of the Meeting of the Council held on the 29th January 2018.

Minutes:

The Minutes of the meeting of the Council held on 29 January 2018 were duly confirmed and signed as a correct record.  This included those part of the Minutes under Exempt Business which Members confirmed they were content to confirm without further discussion.

12.

MINUTES OF COMMITTEES AND WORKING PARTIES REPORTING TO THE COUNCIL

13.

Planning Advisory Committee A pdf icon PDF 479 KB

To receive the Minutes of the meetings held on:

 

30 January 2018 – circulated herewith.

13 March 2018 – circulated herewith.

24 April 2018 – circulated herewith.

Additional documents:

Minutes:

The Minutes of the Planning Advisory Committee A meetings held on 30 January 2018, 13 March 2018 and 24 April 2018 were received with no recommendations to Council.

13.1

Planning Advisory Committee B pdf icon PDF 307 KB

To receive the Minutes of the meetings held on:

 

22 February 2018 – circulated herewith.

3 April 2018 – circulated herewith.

Additional documents:

Minutes:

The Minutes of the Planning Advisory Committee B meetings held on 22 February 2018 and 3 April 2018 were received with no recommendations to Council.

13.2

Community Services Committee pdf icon PDF 141 KB

To receive the Minutes of the meetings held on 17 January 2018 and 21 March 2018 - circulated herewith.

Additional documents:

Minutes:

The Minutes of the Community Services Committee meetings held on 17 January 2018 and 21 March 2018 were received with no recommendations to Council, this included the Minutes of the Community Services Committee held on 21 March 2018 under Exempt Business which Members confirmed they were content to receive without further discussion.

 

13.3

Corporate Policy and Finance Committee pdf icon PDF 176 KB

To receive the Minutes of the meeting held on 14 March 2018 – circulated herewith.

 

Min 31.2 Review of Internal Control and Internal Audit Arrangements

 

To recommend to Council that:

 

(i)        the review of internal control and internal audit arrangements be approved.

(ii)       the Town Council’s level of fidelity guarantee insurance of £2m be approved.

 

Min 31.3.2 Treasury Management and Investment Strategy for 2018/2019

 

To recommend to Council that:

 

the Treasury Management and Investment Strategy for 2018/2019 be approved.   

 

 

Additional documents:

Minutes:

The Minutes of the Corporate Policy & Finance Committee meeting held on 14 March 2018 were received and approved with the following resolutions:

 

Min 31.2 Review of Internal Control and Internal Audit

Arrangements

 

(i)           the review of internal control and internal

audit arrangements be approved.

(ii)          the Town Council’s level of fidelity guarantee

insurance of £2m be approved.

 

Min 31.3.2 Treasury Management and Investment Strategy for

2018/2019

 

the Treasury Management and Investment Strategy for 2018/2019 be approved.

 

The Minutes of the Corporate Policy & Finance Committee meeting held on 14 March 2018 included Minutes under Exempt Business which Members confirmed they were content to receive without further discussion.

 

 

13.4

Human Resources Committee pdf icon PDF 95 KB

To receive the Minutes of the meeting held on 12 February 2018 – circulated herewith.

Minutes:

The Minutes of the Human Resources Committee meeting held on 12 February 2018 were received with no recommendations to Council, this included Minutes under Exempt Business which Members confirmed they were content to receive without further discussion.

13.5

Strategic Planning Committee pdf icon PDF 173 KB

To receive the Minutes of the meeting held on 1 February 2018 – circulated herewith.

Minutes:

The Minutes of the Strategic Planning Committee meeting held on 1 February 2018 were received with no recommendations to Council.

14.

OFFICERS' REPORTS

14.1

NEIGHBOURHOOD PLAN

Verbal update.

Minutes:

The Town Clerk updated Members and attendees on the Council’s Neighbourhood Plan.

 

The Neighbourhood Plan was progressing well and was submitted to St Albans City and District Council in February 2018.  It was currently out for Regulation 16 Consultation; this period of public consultation by the District Council would run until Friday 22 June. 

 

At the close of the consultation, SADC would submit the Plan for external examination by an Inspector.

 

It was anticipated that the Plan would then go to community Referendum in the autumn.