Agenda and draft minutes

Council
Monday, 24th June, 2019 7.30 pm

Venue: Council Chamber, Town Hall, Leyton Road, Harpenden AL5 2LX

Contact: Carl Cheevers, Town Clerk Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

13.

APOLOGIES

Minutes:

Apologies were received from Cllr Rosemary Farmer.

 

Council RESOLVED to:

 

accept the apologies.

14.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)        the item you have the interest in

(b)        whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)        whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

 

Minutes:

Cllr Scriven declared a personal non-pecuniary interest in Item 22.1 as a member of PARC.

15.

FLOOD MANAGEMENT IN HARPENDEN

A presentation from Hertfordshire County Council officers on potential new flood measures in Harpenden.

Minutes:

Council received a presentation on potential new flood management measures in Harpenden from officers of Hertfordshire County Council.

16.

MAYOR'S REPORT AND URGENT ITEMS

Minutes:

None.

17.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None were received.

18.

QUESTIONS WHICH HAVE PREVIOUSLY BEEN SUBMITTED BY MEMBERS OF THE COUNCIL

Minutes:

None were submitted.

19.

MINUTES pdf icon PDF 268 KB

To confirm the Minutes of the Annual Council meeting held on 13 May 2019 – circulated herewith.

Minutes:

The Minutes of the Annual Council meeting held on 13 May 2019 were duly accepted and signed as a correct record.

20.

MINUTES OF COMMITTEES AND WORKING PARTIES REPORTING TO THE COUNCIL

20.1

PLANNING COMMITTEE

To receive the Minutes of the Planning Committee meeting held on 28 May 2019 – previously circulated.

Minutes:

The Minutes of the Planning Committee meeting held on 28 May 2019, previously circulated, were duly noted as received.

20.2

COMMUNITY SERVICES COMMITTEE pdf icon PDF 261 KB

To receive the Minutes of the Community Services Committee Meeting held on 28 March 2019 – circulated herewith.

Minutes:

The Minutes of the Community Services Committee meeting held on 28 March 2019 were received with no recommendations to Council.

21.

OFFICERS' REPORTS

21.1

FORWARD PLANNER pdf icon PDF 51 KB

Report attached.

Additional documents:

Minutes:

Council considered a report by the Central Services Officer and Town Clerk.

 

Council RESOLVED to:

 

note and approve the Forward Planner attached at Appendix A.

21.2

YEAR END ACCOUNTS 2018/19 pdf icon PDF 91 KB

Report attached.

Minutes:

Council considered a report by the Finance Manager and Town Clerk.

 

Council RESOLVED to:

 

(i)           note the outturn for 2018/19, as set out in paragraph 4;

(ii)          approve the level of Earmarked Reserves and General Reserves at the 31 March 2019, as set out in paragraph 5.7.

(iii)        approve the Statement of Accounts for the financial year 2018/19.

(iv)        approve that the Statement of Accounts be signed by the Mayor and the Responsible Financial Officer.

21.3

INTERNAL AUDIT REPORT 2018/19 pdf icon PDF 63 KB

Report attached.

Additional documents:

Minutes:

Council considered a report by the Finance Manager and the Town Clerk.

 

Council RESOLVED to:

 

approve the Internal Audit Report for 2018/19.

21.4

ANNUAL GOVERNANCE STATEMENT 2018/19 pdf icon PDF 92 KB

Report attached.

Minutes:

Council considered a report by the Finance Manager and the Town Clerk.

 

Council RESOLVED to:

 

(i)           approve Section 1 of the Annual Governance and Accountability Return setting out the Annual Governance Statement for 2018/19 as detailed in paragraph 4.

(ii)          approve that the Annual Governance Statement be signed by the Mayor and the Town Clerk and submitted for Audit.

21.5

ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2018/19 pdf icon PDF 70 KB

Report attached.

Additional documents:

Minutes:

Council considered a report by the Finance Manager and the Town Clerk.

 

Council RESOLVED to:

 

(i)           approve Section 2 of the Annual Governance and Accountability Return 2018/19 setting out the Accounting Statement for the financial year ended 31 March 2019.

(ii)          approve that the Annual Statement 2018/19 be signed by the Mayor and the Responsible Financial Officer and submitted for Audit.

(iii)        note that the Annual Internal Audit Report 2018/19 Section has been completed.

21.6

FINANCIAL REGULATIONS - AMENDMENT pdf icon PDF 56 KB

Report attached.

Minutes:

Council considered a report by the Finance Manager and the Town Clerk.

 

Council RESOLVED to:

 

approve the amendment to the Financial Regulations as set out in paragraph 3.5.

21.7

REVIEW OF COUNCIL BUSINESS PLAN PERFORMANCE 2018/19 AND REMAINING 19/20 PRIORITIES

To receive a presentation from the Town Clerk.

Minutes:

The Town Clerk provided Council with a presentation update on the Council’s performance against its current Business Plan and the remaining 2019/20 priorities.

21.8

COUNCIL BUSINESS PLAN - 2020 ONWARDS pdf icon PDF 76 KB

Report attached.

Minutes:

Council considered a report by the Town Clerk.

 

Council RESOLVED to:

 

(i)           approve the timetable for developing and approving the Business Plan for 2020 onwards as set out in paragraph 3.6.

 

Council voted against recommendation 2.1.2.

21.9

TREE MANAGEMENT pdf icon PDF 95 KB

Report attached.

Additional documents:

Minutes:

Council considered a report by the Town Clerk.

 

Council RESOLVED to:

 

(i)           note the Council’s approach to tree management set out in paragraphs 3.1 – 3.8;

(ii)          approve the removal and replanting of three trees adjacent to Pizza Express as set out in paragraphs 3.9 to 3.11;

(iii)        note the findings set out in paragraphs 3.12 to 3.19 relating to Sooty Bark Disease;

(iv)        approve the removal of three trees as set out in paragraphs 3.20 – 3.21.

22.

EXEMPT BUSINESS

To RESOLVE that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:   Devolution of Assets – Rothamsted Park

 

Minutes:

Council RESOLVED that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:    Devolution of Assets – Rothamsted Park

22.1

DEVOLUTION OF ASSETS - ROTHAMSTED PARK

Report attached.

Minutes:

Council considered a report by the Town Clerk.

 

Council RESOLVED that:

 

The Town Clerk and Town Mayor proceed with the recommendation outlined in paragraph 2.1.