Agenda and minutes

Council - Monday, 28th June, 2021 7.30 pm

Venue: Park Hall, Leyton Road, Harpenden AL5 2LX

Contact: Carl Cheevers, Town Clerk Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

10.

APOLOGIES

Minutes:

Apologies were received from Councillors Liver, Pawle, Priggen and Scriven.

 

Council RESOLVED to accept the apologies.

11.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)        the item you have the interest in

(b)        whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)        whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

 

Minutes:

None.

12.

MAYOR'S REPORT AND URGENT ITEMS

Minutes:

The Mayor outlined the charity events he had planned for the year, including a wine tasting in November and Burns Night Supper in January 2022.

13.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None.

14.

QUESTIONS WHICH HAVE PREVIOUSLY BEEN SUBMITTED BY MEMBERS OF THE COUNCIL

Minutes:

None.

15.

MINUTES pdf icon PDF 205 KB

To confirm the Minutes of the Annual Council meeting held on 10 May 2021 – circulated herewith.

Minutes:

The Minutes of the Annual Council meeting held on 10 May 2021 were duly accepted and signed as a correct record.

16.

MINUTES OF COMMITTEES AND WORKING PARTIES REPORTING TO THE COUNCIL

See also Item 9.1 for the Exempt Business Minutes of the Rothamsted Park Transfer Task & Finish Group.

16.1

COMMUNITY SERVICES COMMITTEE pdf icon PDF 178 KB

To receive the Minutes of the Community Services Committee meeting held on 17 March 2021 – circulated herewith.

Minutes:

Councillor Ellis presented to Council the Minutes of the Community Services Committee meeting held on 17 March 2021 which were received.

 

16.2

CORPORATE POLICY & FINANCE COMMITTEE pdf icon PDF 171 KB

To receive the Minutes of the Corporate Policy & Finance Committee meeting held on 10 March 2021 – circulated herewith.

 

To receive the Minutes of the Corporate Policy & Finance Committee meeting held on 16 June 2021 – circulated herewith.

 

Min 7.4 – Year End Accounts 2020/21

 

To recommend for forwarding to the Council for approval:

 

(i)           The level of Reserves at the 31 March 2021, as set out in paragraph 4.8.

(ii)          The Statement of Accounts for the financial year 2020/21, as set out in appendix B.

 

Please refer to Item 8.2 of the Agenda.

 

 

 

Additional documents:

Minutes:

Councillor Drake presented to Council the Minutes of the Corporate Policy & Finance Committee meetings held on 10 March 2021 and 16 June 2021 with one recommendation to Council. The recommendation was noted as covered later in the Agenda. The Minutes were received.

 

16.3

HUMAN RESOURCES COMMITTEE pdf icon PDF 190 KB

To receive the Minutes of the Human Resources Committee meeting held on 30 April 2021 – circulated herewith.

Minutes:

Councillor Cousin presented to Council the Minutes of the Human Resources Committee meeting held on 30 April 2021 which were received.

 

16.4

PLANNING COMMITTEE

To receive the Minutes of the Planning Committee meetings held on:

 

2 February 2021 – previously circulated.

23 February 2021 – previously circulated.

16 March 2021 – previously circulated.

6 April 2021 – previously circulated.

27 April 2021 – previously circulated.

18 May 2021 – previously circulated.

8 June 2021 – previously circulated.

 

Minutes:

Councillor Cowley presented to Council the Minutes of the Planning Committee meetings held on  2 February 2021, 23 February 2021, 16 March 2021, 6 April 2021, 27 April 2021, 18 May 2021 and 8 June 2021 which were received.

17.

OFFICERS' REPORTS

17.1

FORWARD PLANNER AND RESOLUTION TRACKER pdf icon PDF 177 KB

Report attached.

Minutes:

Council considered a report by the Democratic Services & Civic Officer and the Internal Operations Manager.

 

Council RESOLVED to:

 

(i)           Note and approve the Forward Planner attached at Appendix A

(ii)          Note the Resolution Tracker attached at Appendix B and approve the removal of those resolutions marked complete.

 

17.2

YEAR END ACCOUNTS 2020/21 pdf icon PDF 174 KB

Report attached.

Additional documents:

Minutes:

Council considered a report by the Finance Manager.

 

Council RESOLVED to:

 

(i)           Note the outturn for 2020/21, as set out in section 4.

(ii)          Approve the level of Earmarked Reserves and General Reserves at the 31 March 2021, as set out in paragraph 5.8.

(iii)        Approve the Statement of Accounts for the financial year 2020/21.

(iv)        Approve that the Statement of Accounts be signed by the Mayor and the Responsible Finance Officer.

17.3

INTERNAL AUDIT REPORT 2020/21 pdf icon PDF 94 KB

Report attached.

Additional documents:

Minutes:

Council considered a report by the Finance Manager.

 

Council RESOLVED to:

 

Approve the Internal Audit report for 2020/21.

17.4

ANNUAL GOVERNANCE STATEMENT 2020/21 pdf icon PDF 179 KB

Report attached.

Minutes:

Council considered a report by the Finance Manager.

 

Council RESOLVED to:

 

(i)           Approve Section 1 of the Annual Governance and Accountability Return setting out the Annual Governance Statement for 2020/21 as detailed in paragraph 4.

(ii)          Approve that the Annual Governance Statement be signed by the Mayor and the Town Clerk and submitted for Audit.

 

17.5

ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN 2020/21 pdf icon PDF 142 KB

Report attached.

Additional documents:

Minutes:

Council considered a report by the Finance Manager.

 

Council RESOLVED to:

 

(i)        Approve Section 2 of the Annual Governance and Accountability Return 2020/21 setting out the Accounting Statement for the financial year ended 31 March 2021.

(ii)       Approve that the Annual Statements 2020/21 be signed by the Mayor and the Responsible Finance Officer and submitted for Audit.

(iii)      Note that the Annual Internal Audit Report 2020/21 Section has been completed.

 

18.

EXEMPT BUSINESS

To RESOLVE that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:   Minutes of the Rothamsted Park Transfer Task & Finish Group meetings held on 11 February 2021, 25 February 2021, 18 March 2021 and 25 March 2021.

 

 

Minutes:

Council RESOLVED that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:    Minutes of the Rothamsted Park Transfer Task & Finish Group meetings held on 11 February 2021, 25 February 2021, 18 March 2021 and 25 March 2021.

 

 

 

18.1

ROTHAMSTED PARK TRANSFER TASK & FINISH GROUP

To receive the Minutes of the Rothamsted Park Transfer Task & Finish Group meetings held on 11 February 2021, 25 February 2021, 18 March 2021 and 25 March 2021 – circulated herewith.

Minutes:

Councillor Paul Cousin presented to Council the Minutes of the Rothamsted Park Transfer Task & Finish Group meetings held on 11 February 2021, 25 February 2021, 18 March 2021 and 25 March 2021. The Minutes were received.