Agenda and minutes

Corporate Policy and Finance Committee - Wednesday, 16th June, 2021 7.30 pm

Venue: Virtual

Contact: Daniel Williams Email:  daniel.williams@harpenden.gov.uk 

Items
No. Item

1.

APOLOGIES

Minutes:

None.

2.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)        the item you have the interest in

(b)        whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)        whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

 

Minutes:

None.

3.

CHAIRMAN'S REPORT AND URGENT ITEMS

Minutes:

No urgent items.

 

Cllr Drake expressed his thanks to Cllr Maynard for her previous work as Chair of the Committee.

 

4.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None.

5.

MINUTES pdf icon PDF 171 KB

To confirm the Minutes of the Corporate Policy & Finance Committee meeting held on 10 March 2021 – circulated herewith.

Minutes:

The Minutes of the Corporate Policy & Finance Committee meeting held on 10 March 2021 were duly accepted as a correct record.

6.

MINUTES OF MEETINGS REFERRED TO CORPORATE POLICY AND FINANCE COMMITTEE pdf icon PDF 185 KB

To receive the Minutes of the Accounts & Risk Sub-Committee meeting held on 27 April 2021 – circulated herewith.

Minutes:

The Minutes of the Accounts & Risk Sub-Committee meeting held on 27 April 2021 were received.

7.

OFFICERS' REPORTS

7.1

FORWARD PLANNER AND RESOLUTION TRACKER pdf icon PDF 173 KB

Report attached.

Minutes:

The Committee considered a report by the Democratic Services & Civic Officer and the Internal Operations Manager.

 

The Committee RESOLVED to:

 

(i)           Note and recommend to approve the Forward Planner attached at Appendix A.

(ii)          Note the Resolution Tracker attached at Appendix B and recommend to approve the removal of those resolutions marked complete.

 

7.2

CORPORATE POLICY & FINANCE COMMITTEE - TERMS OF REFERENCE pdf icon PDF 136 KB

Report attached.

Minutes:

The Committee considered a report by the Finance Manager.

 

The Committee RESOLVED to:

 

Note the Terms of Reference as detailed in Appendix A.  No comments or amendments were proposed to Council for consideration.

7.3

BUDGETARY CONTROL 2020/21 - PROVISIONAL OUTTURN pdf icon PDF 161 KB

Report attached.

Minutes:

The Committee considered a report by the Finance Manager.

 

The Committee RESOLVED to:

 

Note the report.

 

7.4

YEAR END ACCOUNTS 2020/21 pdf icon PDF 136 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Finance Manager.

 

The Committee noted the report and RESOLVED to recommend for forwarding to the Council for approval:

 

(i)           The level of Reserves at the 31 March 2021, as set out in paragraph 4.8.

(ii)          The Statement of Accounts for the financial year 2020/21, as set out in appendix B.

7.5

CITIZENS ADVICE UPDATE pdf icon PDF 544 KB

Report attached.

Minutes:

The Committee considered a report by the Democratic Services & Civic Officer and the Internal Operations Manager.

 

The Committee RESOLVED to:

 

Note the report.

7.6

FUNDING TO KING'S PANTRY FOODBANK pdf icon PDF 94 KB

Report attached.

Minutes:

Cllr Cousin joined the meeting during this item having been delayed at a meeting with local businesses.

 

The Committee considered a report by the Town Clerk.

 

The Committee RESOLVED to:

 

Recommend that the King’s Pantry Foodbank receives an annual grant of £1,000 for the next 3 years.

 

 

 

8.

DECISIONS TAKEN BY TOWN CLERK

Minutes:

The Corporate Policy and Finance Committee is currently operating in an advisory capacity following the Council meeting in May 2021. At this meeting it was resolved to:

 

  • Approve that Committees, Sub-Committees and Working Parties will meet informally by virtual meeting and will consider, in an advisory capacity, recommendations regarding items on their Forward Plan and other matters that arise within their terms of reference.

 

  • Recognise that virtual meetings will not constitute legal meetings of the Committees, Sub-Committees and Working Parties, but are a practical way of supporting decision making in the extraordinary circumstances.

 

  • Delegate any decisions which would, in normal circumstances, have been made at meetings which are held physically, to the Town Clerk (or in his absence his nominated deputy) who will have regard to the recommendations taken at the virtual meeting and whose decisions will have the same force and effect as if made by the relevant Committee, Sub-Committee or Working Party.

 

The following decisions were taken by the Town Clerk under delegated authority following this informal advisory meeting. The decision taken by the Town Clerk in all instances reflect the recommendation made by the committee during the informal advisory meeting.

  

Item:

Town Clerk decision

7.1

(i)           Approve the Forward Planner attached at Appendix A.

 

(ii)          Approve the removal of those resolutions marked complete.

 

7.4

Recommend for forwarding to the Council for approval:

 

(i)           The level of Reserves at the 31 March 2021, as set out in paragraph 4.8.

(ii)          The Statement of Accounts for the financial year 2020/21, as set out in appendix B.

 

7.6

Approve that the King’s Pantry Foodbank receives an annual grant of £1,000 for the next 3 years.