Agenda and minutes

Community Services Committee
Wednesday, 21st March, 2018 7.30 pm

Venue: Council Chamber, Town Hall, Leyton Road, Harpenden AL5 2LX

Contact: Carl Cheevers, Town Clerk, Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

34.

APOLOGIES

Minutes:

Apologies were received from Councillors Gilham, Martyn and Weaver.  Councillor Canfield substituted for Councillor Weaver at the meeting.

35.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)        the item you have the interest in

(b)       whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)        whether it is a personal interest and the nature of the interest

 

Minutes:

Councillor Ellis declared a Non Pecuniary Interest in the Allotments item.

36.

CHAIRMAN'S REPORT AND URGENT ITEMS

Minutes:

None

37.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None.

38.

MINUTES pdf icon PDF 141 KB

To confirm the Minutes of the Community Services Committee held on 17 January 2018 – circulated herewith.

Minutes:

The Minutes of the Community Services Committee held on 17 January 2018 were duly signed as a correct record.

39.

COMMUNITY SERVICES COMMITTEE FORWARD PLAN 2018/2019 pdf icon PDF 59 KB

To receive and note the Community Services Committee Forward Plan for 2018/19.

Minutes:

The Forward Plan for 2018/19 was noted.

40.

OFFICER'S REPORTS

40.1

ALLOTMENTS REPAIRS AND MAINTENANCE pdf icon PDF 85 KB

To receive a report on Allotments repairs and maintenance.

Minutes:

Members considered a report put forward by the Town Clerk.  The Committee RESOLVED to:

 

(i)            Note the progress made since the last update at this Committee.

(ii)          Approve the release of £6,000 earmarked reserves to provide one off additional funds to carry out repairs and maintenance in 2018/19 as set out in para 3.8 – 3.11.

 

 

40.2

HARPENDEN FARMERS' MARKET pdf icon PDF 115 KB

To receive a report on the Harpenden Farmers’ Market.

Minutes:

Members considered a report put forward by Phil Wright, Projects and Community Manager and the Town Clerk.  The Committee RESOLVED to:

 

(i)           Approve the release of £5,905 from earmarked reserves to replace existing damaged stalls as set out in para 3.1 and 3.2.

(ii)          Approve the expansion of Harpenden Farmers Market by up to 12 stalls, (six double stalls), to be located in the roadway between Barclays and Lloyds Banks as set out in para 3.3 – 3.5

(iii)         Approve the release of £4,194 from ear marked reserves to purchase the 12 stalls required for the market expansion as set out in para 4.1

(iv)        Note the branding update

40.3

HARPENDEN COMMON MANAGEMENT PLAN 2018 -2023 pdf icon PDF 86 KB

To receive a report on updates to the Harpenden Common Management Plan 2018-2023.

Additional documents:

Minutes:

Members considered a report put forward by Julie Rees, Commons and Greens Officer,and the Town Clerk.  The Committee RESOLVED to:

 

(i)           Note and accept the amendments highlighted in yellow in the draft plan and the additional changes discussed at the meeting.

(ii)          Approve the new Management Plan for Harpenden Common to cover the period 2018 – 2023.

40.4

PARK HALL ANNIVERSARY - CELEBRATION INITIATIVES pdf icon PDF 76 KB

To receive a report on Park Hall Anniversary celebration initiatives.

Additional documents:

Minutes:

Members considered a report put forward by Heather Scott, Planning, Facilities and Information Officer and the Town Clerk.  The Committee RESOLVED to:

 

(i)           Agree two of the three proposed initiatives to celebrate Park Hall’s anniversary detailed in 3.2 to 3.5. These being the commemorative plaque and exhibition.

(ii)          Agree that budgetary provision be made in the 2019/20 financial year for the two proposed initiatives.

 

 

40.5

PROJECTS UPDATE - BOREHOLES, BATFORD HQ, AIR RAID SHELTERS, BOARDWALK AND REEDFEN pdf icon PDF 136 KB

To receive report on projects updates.

Additional documents:

Minutes:

Members considered a report put forward by Phil Wright, Projects and Community Manager and the Town Clerk.  The Committee RESOLVED to:

 

(i)            Note the progress and the planned future activities of each project

(ii)            Approve the design of the boardwalk and reedfen habitat as set out in paras 3.11 – 3.17.

40.6

TREE MANAGEMENT - USE OF DIGITAL MAPPING SOFTWARE pdf icon PDF 62 KB

To receive a report on tree management – use of digital mapping software.

Minutes:

Members noted the report.

40.7

HARPENDEN LIONS CLUB INTERPRETATION BOARD pdf icon PDF 65 KB

To receive a report on an interpretation board for the Harpenden Lions Club.

Minutes:

Members considered a report put forward by Phil Wright, Project and Community Manager and the Town Clerk.  The Committee RESOLVED to:

 

(i)            Approve the Lions’ request to install an interpretation panel of the nature outlined in Harpenden Town Centre, by the HTC notice boards at the side of Lloyds Bank.

 

41.

EXEMPT BUSINESS

To RESOLVE that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:   Marquis Lane Play Area – Tender Award

41.1

MARQUIS LANE PLAY AREA - TENDER AWARD

To receive a report on the Marquis Lane Play Area tender award.

Minutes:

Please refer to the Exempt Business Minutes document for this meeting.