Agenda and minutes

Community Services Committee
Wednesday, 19th September, 2018 7.30 pm

Venue: Council Chamber, Town Hall, Leyton Road, Harpenden AL5 2LX

Contact: Carl Cheevers, Town Clerk, Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

9.

APOLOGIES

Minutes:

Apologies were received from Cllr Chichester-Miles and Cllr Gilham.  Cllr Canfield attended as a substitute for Cllr Chichester-Miles.

10.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)          the item you have the interest in

(b)          whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)          whether it is a personal interest and the nature of the interest

 

Minutes:

No declarations of interest were made.

11.

CHAIRMAN'S REPORT AND URGENT ITEMS

Minutes:

The Chair put forward for discussion a proposal to honour those who gave their lives in WWI by adding appropriate wording to street name plaques.  It was suggested that this may be particularly timely given that 2018 was the centenary year for the end of WWI.  The Committee were supportive of this proposal.

12.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None were put forward.

13.

MINUTES pdf icon PDF 226 KB

To confirm the Minutes of the Community Services Committee meeting held on 18 July 2018.

Minutes:

The Minutes of the Community Services Committee meeting held on 18 July 2018 were duly confirmed and signed as a correct record.

14.

MINUTES OF OTHER MEETINGS REFERRED TO THE COMMUNITY SERVICES COMMITTEE pdf icon PDF 243 KB

To receive the Minutes of the Christmas Carnival Working Party held on 26 July 2018 – circulated herewith.

 

To receive the Minutes of the Allotments Working Party held on 30 July 2018 – circulated herewith.

Additional documents:

Minutes:

14.1    The Minutes of the Christmas Carnival Working Party held on 26 July 2018 were received.

 

14.2    The Minutes of the Allotments Working Party held on 30 July 2018 were received.

 

15.

OFFICERS' REPORTS

15.1

FORWARD PLANNER pdf icon PDF 72 KB

Report attached.

Minutes:

The Forward Planner for 18/19 was noted.

15.2

KEY ACTIONS/PROJECTS UPDATE

Verbal update.

Minutes:

The Town Clerk gave a verbal update which was noted.

15.3

COMMONS AND GREENS SMALL SCALE COMMUNITY EVENTS PROGRAMME pdf icon PDF 4 MB

Report attached.

Minutes:

The Committee received a report from the Commons and Greens Support Officer and People and Wildlife Officer.  The Committee noted the successes achieved over the past 12 months and plans for the future outlined in the report.

 

15.4

TREE WORKS FROM COMMON MANAGEMENT PLAN pdf icon PDF 68 KB

Report attached.

Additional documents:

Minutes:

The Committee received a report from the Commons and Greens Officer and Town Clerk.  The Committee RESOLVED to:

 

Approve the programme of tree works as set out in Appendix A.

 

15.5

BUDGETARY CONTROL - 2018/19 pdf icon PDF 78 KB

Report attached.

Minutes:

The Committee received a report from the Finance Manager and Town Clerk, which was noted.

16.

EXEMPT BUSINESS

To RESOLVE that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:   Exempt Minutes of the Community Services Committee held on 18 July 2018

16.1

EXEMPT MINUTES OF THE COMMUNITY SERVICES COMMITTEE 18 JULY 2018

To confirm the Exempt Minutes of the Community Services Committee held on 18 July 2018.

Minutes:

Please refer to the Exempt Business Minutes document for this meeting.