Agenda and minutes

Community Services Committee
Wednesday, 14th November, 2018 7.30 pm

Venue: Council Chamber, Town Hall, Leyton Road, Harpenden AL5 2LX

Contact: Carl Cheevers, Town Clerk, Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

17.

APOLOGIES

Minutes:

Apologies were received from Councillors Ellis, Gilham, Mrs Kent and Martyn.

 

Councillor Canfield substituted for Councillor Weaver, who was noted as absent.

18.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)          the item you have the interest in

(b)          whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)          whether it is a personal interest and the nature of the interest

 

Minutes:

None were made.

19.

CHAIRMAN'S REPORT AND URGENT ITEMS

Minutes:

No items were put forward.

20.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None were put forward.

21.

MINUTES pdf icon PDF 227 KB

To confirm the Minutes of the Community Services Committee meeting held on 19 September 2018.

Minutes:

The Minutes of the Community Services Committee meeting held on 19 September 2018 were duly confirmed and signed as a correct record.

22.

MINUTES OF OTHER MEETINGS REFERRED TO THE COMMUNITY SERVICES COMMITTEE pdf icon PDF 243 KB

To receive the Minutes of the Christmas Carnival Working Party meetings held on 6 September 2018 and 11 October 2018.

 

To receive the Minutes of the Remembrance Day Working Party meeting held on 25 September 2018.

 

To receive the Minutes of the Harpenden in Bloom Forum held on 2 October 2018.

Additional documents:

Minutes:

The Minutes of the Christmas Carnival Working Party meetings held on 6 September 2018 and 11 October 2018 were duly received.

 

The Minutes of the Remembrance Day Working Party meeting held on 25 September 2018 were duly received.

 

The Minutes of the Harpenden in Bloom Forum held on 2 October 2018 were duly received.

 

23.

OFFICER'S REPORTS

23.1

FORWARD PLANNER pdf icon PDF 71 KB

Report attached.

Minutes:

The Town Clerk presented a report and the Forward Planner for 2018/19 for consideration.  The Committee noted the Forward Planner and AGREED to the cancellation of the meeting scheduled for 23 January 2019.

23.2

BUDGETARY CONTROL 2018/19 pdf icon PDF 102 KB

Report attached.

Minutes:

The Town Clerk presented a report for the Committee’s consideration.  The Committee noted the report.

23.3

DRAFT BUDGET 2019/20 pdf icon PDF 86 KB

Report attached.

Additional documents:

Minutes:

The Town Clerk presented a report to the Committee for consideration.

 

The Committee RESOLVED to:

 

(i)           Recommend the budget to the Corporate Policy and Finance Committee.

 

(ii)          Approve that from the new financial year the Council no longer accept payment on the day for Farmers’ Market traders as set out in paragraphs 6.2 – 6.4 [of the report].

23.4

REVIEW OF PARK HALL BOOKINGS AND CHARGES pdf icon PDF 77 KB

Report attached.

Minutes:

The Town Clerk presented a report to the Committee for consideration. 

 

The Committee RESOLVED to:

 

(i)           Approve that the charges for Park Hall are not increased for 2019/20 as set out in section 4 [of the report].

 

23.5

REVIEW OF FUNFAIR CHARGES pdf icon PDF 72 KB

Report attached.

Minutes:

The Town Clerk presented a report to the Committee for consideration.

 

The Committee RESOLVED to:

 

(i)           Agree that the charges for fairs planned for 2019 are increased in line with the July 2018 Consumer Price Index (CPI) figure of 2.3 %.

 

 

23.6

LYDEKKER PARK POND REFURBISHMENT pdf icon PDF 73 KB

Report attached.

Minutes:

The Town Clerk presented a report to the Committee for consideration. 

 

The Committee RESOLVED to:

 

(i)           Approve the redevelopment of the Lydekker Ponds using the specification of requirements set out in Section 4 [of the report].

 

(ii)          Approve that the Town Clerk undertakes a tender exercise to engage potential contractors and reports back a recommendation with a preferred contractor at a future meeting.

23.7

COMMONS AND GREENS BYELAWS pdf icon PDF 88 KB

Report attached.

Additional documents:

Minutes:

The Town Clerk presented a report to the Committee for consideration. 

 

The Committee RESOLVED to:

 

(i)           Approve the proposed amendments to the Town Council Byelaws as set out in the report.

 

23.8

HARPENDEN IN BLOOM - SUMMER PLANTING 2019 pdf icon PDF 64 KB

Report attached.

Additional documents:

Minutes:

The Town Clerk presented a report to the Committee for consideration. 

 

The Committee RESOLVED to:

 

(i)           Approve the Harpenden In Bloom planting plans for Summer 2019 as shown in Appendix A [of the report].

 

(ii)          Approve the competitions recommended by this report as set out in paragraphs 3.3 and 3.4.

 

(iii)        Revisit the decision to run a 'Best Pub' competition category in 12 months' time following consultation with local pubs.

23.9

ALLOTMENT GRANT APPLICATIONS pdf icon PDF 72 KB

Report attached.

Additional documents:

Minutes:

The Town Clerk presented a report to the Committee for consideration. 

 

The Committee RESOLVED to:

 

(i)            Approve the grant funds sought by each of the two societies at paragraphs 3.2 and 3.3 [of the report].

 

24.

EXEMPT BUSINESS

To RESOLVE that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:   Exempt Minutes of the Community Services Committee

19 September 2018.

            River Lea Repairs – Batford Springs Nature Reserve

            Circus Tender 2019-2022

24.1

EXEMPT MINUTES OF THE COMMUNITY SERVICES COMMITTEE 19 SEPTEMBER 2018

To confirm the Exempt Minutes of the Community Services Committee meeting held on 19 September 2018.

Minutes:

Please refer to the Exempt Business Minutes document for this meeting.

24.2

RIVER LEA REPAIRS - BATFORD SPRINGS NATURE RESERVE

Report attached.

Minutes:

Please refer to the Exempt Business Minutes document for this meeting.

24.3

CIRCUS TENDER 2019-2022

Report attached.

Minutes:

Please refer to the Exempt Business Minutes document for this meeting.