Agenda and minutes

Community Services Committee
Wednesday, 19th June, 2019 7.30 pm

Venue: Council Chamber, Town Hall, Leyton Road, Harpenden AL5 2LX

Contact: Carl Cheevers, Town Clerk, Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

1.

APOLOGIES

Minutes:

No apologies were received.

2.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)          the item you have the interest in

(b)          whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)          whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

 

Minutes:

Cllr Priggen declared a non-pecuniary interest in relation to Item 7.2 on the Agenda as an Allotment plot-holder.

 

Cllr Ellis declared a non-pecuniary interest in relation to Item 7.2 on the Agenda as his wife is an Allotment plot-holder.

3.

CHAIRMAN'S REPORT AND URGENT ITEMS

Minutes:

The Chairman noted that Item 7.5 had been deferred.

4.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None were put forward.

5.

MINUTES pdf icon PDF 261 KB

To confirm the Minutes of the Community Services Committee meeting held on 28 March 2019 - circulated herewith.

Minutes:

The Minutes of the Community Services Committee meeting held on 28 March 2019 were duly accepted and signed as a correct record.

6.

MINUTES OF OTHER MEETINGS REFERRED TO THE COMMUNITY SERVICES COMMITTEE pdf icon PDF 238 KB

To receive the Minutes of the Remembrance Day Working Party held on 11 March 2019– circulated herewith.

 

 

Minutes:

The Minutes of the Remembrance Day Working Party meeting held on 11 March 2019 were received.

7.

OFFICER'S REPORTS

7.1

TERMS OF REFERENCE AND FORWARD PLANNER pdf icon PDF 50 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Town Clerk.

 

The Committee RESOLVED to:

 

Note and approve the Forward Planner attached at Appendix A.

7.2

KEY PROJECTS UPDATE pdf icon PDF 66 KB

Report attached.

Minutes:

The Committee considered a report by the Town Clerk and Projects and Community Manager.

 

The Committee RESOLVED to:

 

Note the progress and the planned future activities of each project.

7.3

COMMONS & GREENS BYELAWS pdf icon PDF 87 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Town Clerk and Projects Officer and, as requested in recommendation 2.1, reviewed the Byelaws previously agreed in November 2018 as outlined in the report.

 

The Committee RESOLVED to:

 

Approve the revised timescales against the outlined actions tabled within paragraph 3.4.

7.4

TEE REDESIGN AND CONSTRUCTION pdf icon PDF 54 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Town Clerk and the Commons and Greens Officer.

 

The Committee RESOLVED to:

 

Approve the request from Harpenden Common Golf Club for the works illustrated in Appendix B.

7.5

TREE MANAGEMENT

Report to follow.

Minutes:

Report deferred.

8.

EXEMPT BUSINESS

To RESOLVE that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:   Appointment of Contractor for Harpenden Floral Displays

Minutes:

The Committee RESOLVED that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:   Appointment of Contractor for Harpenden Floral Displays

            Lydekker Pond Refurbishment

8.1

APPOINTMENT OF CONTRACTOR FOR HARPENDEN FLORAL DISPLAYS

Report attached.

Minutes:

The Committee considered a report by the Town Clerk and the Projects and Community Manager.

 

The Committee RESOLVED to:

 

(i)           Approve the appointment of the recommended Contractor for the basic works;

(ii)          Approve the contracting of additional rail planters, subject to securing necessary Highways permissions.

8.2

LYDEKKER POND REFURBISHMENT

Report attached.

Minutes:

The Committee considered a report by the Town Clerk and the Projects Officer.

 

The Committee RESOVLED to:

 

(i)           Approve the appointment of the recommended Contractor to carry out the works as set out in paragraph 3.8 of the report;

(ii)          Approve the release of the recommended amount of Earmarked Reserves for the project.