Agenda and draft minutes

Community Services Committee
Wednesday, 20th November, 2019 7.30 pm

Venue: Council Chamber, Town Hall, Leyton Road, Harpenden AL5 2LX

Contact: Carl Cheevers, Town Clerk, Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

16.

APOLOGIES

Minutes:

None received.

17.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)        the item you have the interest in

(b)       whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)        whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

 

Minutes:

None were made.

18.

CHAIRMAN'S REPORT AND URGENT ITEMS

Minutes:

No items.

19.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None were put forward.

20.

MINUTES pdf icon PDF 253 KB

To confirm the Minutes of the Community Services Committee meeting held on 18 September 2019 – circulated herewith.

Minutes:

The Minutes of the Community Services Committee meeting held on 18 September 2019 were duly accepted and signed as a correct record.

21.

MINUTES OF OTHER MEETINGS REFERRED TO COMMUNITY SERVICES COMMITTEE pdf icon PDF 255 KB

To receive the Minutes of the Batford Springs Local Nature Reserve Working Party meeting held on 15 October 2019 – circulated herewith.

 

To receive the Minutes of the Christmas Carnival Working Party meetings held on 19 August 2019 and 23 September 2019 – circulated herewith.

 

To receive the Minutes of the Remembrance Day Working Party meeting held on 16 September 2019 – circulated herewith.

Additional documents:

Minutes:

The Minutes of the Batford Springs Local Nature Reserve Working Party meeting held on 15 October 2019 were received.

 

The Minutes of the Christmas Carnival Working Party meetings held on 19 August 2019 and 23 September 2019 were received.

 

The Minutes of the Remembrance Day Working Party meeting held on 16 September 2019 were received.

 

22.

OFFICERS' REPORTS

22.1

FORWARD PLANNER AND RESOLUTION TRACKER pdf icon PDF 83 KB

Report attached.

Minutes:

The Committee considered a report by the Town Clerk and Central Services Officer.

 

The Committee RESOLVED to:

 

(i)           Note and approve, subject to any comments or amendments, the Forward Planner attached at appendix A.

 

(ii)          Note the Resolution Tracker attached at Appendix B and approve the removal of those resolutions marked complete.

 

22.2

FARMERS' MARKET 2020 - HERTS YEAR OF CULTURE pdf icon PDF 63 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Town Clerk and Events and Farmers’ Market Officer. 

 

The Committee RESOLVED that:

 

(i)           The previous plan to expand the Farmers’ Market into another road is paused for the time being;

(ii)          The delivery of additional events and initiatives alongside the 2020 Farmers’ Market linking to the Herts Year of Culture as set out in Appendix B be approved;

(iii)        The release of the earmarked reserve for new initiatives of £11.9K is approved as referred to in paragraphs 4.1 and 4.2 of the report.

22.3

OPEN SPACES MANAGEMENT PLANS pdf icon PDF 55 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Town Clerk and Projects and Community Manager.

 

The Committee RESOLVED to:

 

Approve the Management Plans for Porters Hill Park and Westfield Recreation Ground which are set out in Appendices A and B of the report.

22.4

COMMONS & GREENS ORGANISED WILDLIFE ACTIVITIES PROGRAMME pdf icon PDF 87 KB

Report attached.

Minutes:

The Committee considered a report by the Town Clerk and Commons and Greens Officer.

 

The Committee RESOLVED to:

 

Note the report.

22.5

BUDGETARY CONTROL 19/20 pdf icon PDF 78 KB

Report attached.

Minutes:

The Committee considered a report by the Town Clerk and Finance Manager.

 

The Committee RESOLVED to:

 

Note the report.

 

22.6

DRAFT BUDGET 2020/21 pdf icon PDF 87 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Town Clerk and Finance Manager.

 

The Committee RESOLVED to:

 

Approve the net Budget for this Committee at £581,950.

22.7

LYDEKKER PARK SIGNAGE REPLACEMENT pdf icon PDF 1 MB

Report attached.

Minutes:

The Committee considered a report by the Town Clerk and Commons and Greens Officer.

 

The Committee RESOLVED to:

 

(i)           Approve the design of the proposed new signage for Lydekker Park.

(ii)          Approve the release of earmarked reserves as set out in paragraph 4.1 of the report.

(iii)        Approve the proposed natural wooden style of signs with the Harpenden Town Council coloured shield as the Town Council’s brand style of design going forward.

22.8

REVIEW OF FUNFAIR CHARGES pdf icon PDF 64 KB

Report attached.

Minutes:

The Committee considered a report by the Town Clerk and Events and Farmers’ Market Officer.

 

The Committee RESOLVED to:

 

Agree that the charges for fairs planned for 2020 are increased in line with the July 2019 Consumer Price Index (CPI) figure of 2%.

22.9

HARPENDEN TOWN COUNCIL ASBESTOS MANAGEMENT PLAN pdf icon PDF 54 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Town Clerk and Projects and Community Manager.

 

The Committee RESOLVED to:

 

Approve the Harpenden Town Council Asbestos Management Plan at Appendix A of the report.

22.10

REQUEST FOR MEMORIAL BENCH PLAQUE pdf icon PDF 70 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Town Clerk and Projects and Community Manager.

 

The Committee RESOLVED to:

 

Approve that a memorial plaque for Ian Fulton can be provided by the Scouts for display on the bench at the front of Park Hall.

22.11

BAA LAMBS CAR PARK RESURFACING pdf icon PDF 57 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Town Clerk and Projects and Community Manager.

 

The Committee RESOLVED to:

 

(i)           Approve the proposal to use a more permeable surface than macadam as set out in paragraph 3.1 of the report, subject to costs being brought back before the Committee.

(ii)          Approve the tender specification set out in Appendix A of the report and launch the tender opportunity in line with the timetable.

22.12

HEALTH AND SAFETY TREE SURVEYS

Verbal update.

Minutes:

Update deferred.

23.

EXEMPT BUSINESS

To RESOLVE that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:   Ice Cream Concession Tender

Minutes:

The Committee RESOLVED that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

 

 

 

23.1

ICE CREAM CONCESSION TENDER

Report attached.

Minutes:

The Committee considered a report by the Town Clerk and the Projects and Community Manager.

 

The Committee RESOLVED to:

 

Select Option C as the successful contractor.