Agenda and draft minutes

None received.

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

(a)        the item you have the interest in

(b)       whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)        whether it is a personal interest and the nature of the interest

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

None were made.

No items.

None were put forward.

To confirm the Minutes of the Community Services Committee meeting held on 18 September 2019 – circulated herewith.

The Minutes of the Community Services Committee meeting held on 18 September 2019 were duly accepted and signed as a correct record.

To receive the Minutes of the Batford Springs Local Nature Reserve Working Party meeting held on 15 October 2019 – circulated herewith.

To receive the Minutes of the Christmas Carnival Working Party meetings held on 19 August 2019 and 23 September 2019 – circulated herewith.

To receive the Minutes of the Remembrance Day Working Party meeting held on 16 September 2019 – circulated herewith.

The Minutes of the Batford Springs Local Nature Reserve Working Party meeting held on 15 October 2019 were received.

The Minutes of the Christmas Carnival Working Party meetings held on 19 August 2019 and 23 September 2019 were received.

The Minutes of the Remembrance Day Working Party meeting held on 16 September 2019 were received.

Report attached.

The Committee considered a report by the Town Clerk and Central Services Officer.

The Committee RESOLVED to:

(i)           Note and approve, subject to any comments or amendments, the Forward Planner attached at appendix A.

(ii)          Note the Resolution Tracker attached at Appendix B and approve the removal of those resolutions marked complete.

Report attached.

The Committee considered a report by the Town Clerk and Events and Farmers’ Market Officer. 

The Committee RESOLVED that:

(i)           The previous plan to expand the Farmers’ Market into another road is paused for the time being;

(ii)          The delivery of additional events and initiatives alongside the 2020 Farmers’ Market linking to the Herts Year of Culture as set out in Appendix B be approved;

(iii)        The release of the earmarked reserve for new initiatives of £11.9K is approved as referred to in paragraphs 4.1 and 4.2 of the report.

Report attached.

The Committee considered a report by the Town Clerk and Projects and Community Manager.

The Committee RESOLVED to:

Approve the Management Plans for Porters Hill Park and Westfield Recreation Ground which are set out in Appendices A and B of the report.

Report attached.

The Committee considered a report by the Town Clerk and Commons and Greens Officer.

The Committee RESOLVED to:

Note the report.

Report attached.

The Committee considered a report by the Town Clerk and Finance Manager.

The Committee RESOLVED to:

Note the report.

Report attached.

The Committee considered a report by the Town Clerk and Finance Manager.

The Committee RESOLVED to:

Approve the net Budget for this Committee at £581,950.

Report attached.

The Committee considered a report by the Town Clerk and Commons and Greens Officer.

The Committee RESOLVED to:

(i)           Approve the design of the proposed new signage for Lydekker Park.

(ii)          Approve the release of earmarked reserves as set out in paragraph 4.1 of the report.

(iii)        Approve the proposed natural wooden style of signs with the Harpenden Town Council coloured shield as the Town Council’s brand style of design going forward.

Report attached.

The Committee considered a report by the Town Clerk and Events and Farmers’ Market Officer.

The Committee RESOLVED to:

Agree that the charges for fairs planned for 2020 are increased in line with the July 2019 Consumer Price Index (CPI) figure of 2%.

Report attached.

The Committee considered a report by the Town Clerk and Projects and Community Manager.

The Committee RESOLVED to:

Approve the Harpenden Town Council Asbestos Management Plan at Appendix A of the report.

Report attached.

The Committee considered a report by the Town Clerk and Projects and Community Manager.

The Committee RESOLVED to:

Approve that a memorial plaque for Ian Fulton can be provided by the Scouts for display on the bench at the front of Park Hall.

Report attached.

The Committee considered a report by the Town Clerk and Projects and Community Manager.

The Committee RESOLVED to:

(i)           Approve the proposal to use a more permeable surface than macadam as set out in paragraph 3.1 of the report, subject to costs being brought back before the Committee.

(ii)          Approve the tender specification set out in Appendix A of the report and launch the tender opportunity in line with the timetable.

Verbal update.

Update deferred.

To RESOLVE that:

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

Item:   Ice Cream Concession Tender

The Committee RESOLVED that:

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

Report attached.

The Committee considered a report by the Town Clerk and the Projects and Community Manager.

The Committee RESOLVED to:

Select Option C as the successful contractor.