Agenda and minutes

Community Services Committee - Wednesday, 4th November, 2020 7.30 pm

Venue: Virtual Meeting

Contact: Carl Cheevers, Town Clerk, Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

9.

APOLOGIES

Minutes:

None.

10.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)          the item you have the interest in

(b)          whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)          whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

 

Minutes:

None.

11.

CHAIRMAN'S REPORT AND URGENT ITEMS

Minutes:

None.

12.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None received.

13.

MINUTES pdf icon PDF 259 KB

To confirm the Minutes of the Community Services Committee meeting held on 16 September 2020 – circulated herewith.

Minutes:

The Minutes of the Community Services Committee meeting held on 16 September 2020 were accepted as a correct record.

14.

MINUTES OF OTHER MEETINGS REFERRED TO COMMUNITY SERVICES COMMITTEE pdf icon PDF 233 KB

To receive the Minutes of the Allotments Working Party meeting held on 7 October 2020 – circulated herewith.

 

To receive the Minutes of the Youth Engagement Working Party meeting held on 23 September 2020 – circulated herewith.

 

To receive the Minutes of the Christmas Lights Contractor Working Party meetings held on 8 October 2020 and 13 October 2020 – circulated herewith.

Additional documents:

Minutes:

The Minutes of the Allotments Working Party meeting held on 7 October 2020 were received.

 

The Minutes of the Youth Engagement Working Party meeting held on 23 September 2020 were received.

 

The Minutes of the Christmas Lights Contractor Working Party meetings held on 8 October 2020 and 13 October 2020 were received.

 

15.

OFFICERS' REPORTS

15.1

FORWARD PLANNER AND RESOLUTION TRACKER pdf icon PDF 155 KB

Report attached.

Minutes:

The Committee considered a report by the Democratic Services & Civic Officer.  The Committee RESOLVED to:

 

(i)           Note and approve the Forward Planner attached at Appendix A.

(ii)          Note the Resolution Tracker attached at Appendix B and approve the removal of those resolutions marked complete.

 

15.2

BUDGETARY CONTROL 2020/21 pdf icon PDF 146 KB

Report attached.

Minutes:

The Committee considered a report by the Finance Manager.  The Committee RESOLVED to:

 

Note the report.

15.3

BUDGET 2021/22 pdf icon PDF 116 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Finance Manager and reviewed the draft budget for 2021/22 for the Committee as set out in Appendix A.  The Committee RESOLVED to:

 

(i)           Approve the net Budget for this Committee at £262,030.

(ii)          Note the total staff cost for the whole Council at £757,470.

 

15.4

PROGRESS UPDATES ON THE OPEN SPACE MANAGEMENT PLANS pdf icon PDF 124 KB

Report attached.

Additional documents:

Minutes:

Cllr Cowley joined the meeting during discussion of this item.

 

The Committee considered a report by the Community Services Manager.  The Committee RESOLVED to:

 

Note the updates on Harpenden Common, Lydekker Park, Batford Springs Local Nature Reserve, Westfield Recreation Ground and Porters Hill Park Management Plans.

15.5

REPLACEMENT OF HOLCROFT GARAGES - RELEASE OF CAPITAL SPEND FUNDS pdf icon PDF 110 KB

Report attached.

Minutes:

The Committee considered a report by the Community Services Manager.  The Committee RESOLVED to:

 

Approve the release of £20,000 from Capital Reserves in order to replace the Holcroft asbestos garages as agreed by Council on 11 May.

 

15.6

CHRISTMAS LIGHTS TENDER SPECIFICATION pdf icon PDF 109 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Community Services Manager.  The Committee RESOLVED to:

 

Approve the tender specification at Appendix A that is recommended by the Christmas Lights Working Party.