Agenda and minutes

Community Services Committee - Monday, 11th January, 2021 7.30 pm

Venue: Virtual Meeting

Contact: Carl Cheevers, Town Clerk, Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

16.

APOLOGIES

Minutes:

None.

17.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)          the item you have the interest in

(b)          whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)          whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

 

Minutes:

Cllr Ellis declared a non-pecuniary interest as his wife has an allotments plot at Piggotshill.

 

Cllr Priggen declared a non-pecuniary interest as an allotments plot holder.

 

18.

CHAIRMAN'S REPORT AND URGENT ITEMS

Minutes:

No items.

19.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None received.

20.

MINUTES pdf icon PDF 251 KB

To confirm the Minutes of the Community Services Committee meeting held on 4 November 2020 – circulated herewith.

Minutes:

The Minutes of the Community Services Committee meeting held on 4 November 2020 were duly accepted and confirmed as a correct record.

21.

MINUTES OF OTHER MEETINGS REFERRED TO COMMUNITY SERVICES COMMITTEE pdf icon PDF 231 KB

To receive the Minutes of the Allotments Working Party meeting held on 30 November 2020 – circulated herewith.

 

To receive the Minutes of the Youth Engagement Working Party meeting held on 5 November 2020 – circulated herewith.

Additional documents:

Minutes:

The Minutes of the Allotments Working Party meeting held on 30 November 2020 were received.

 

The Minutes of the Youth Engagement Working Party meeting held on 5 November 2020 were received.

22.

OFFICERS' REPORTS

22.1

FORWARD PLANNER AND RESOLUTION TRACKER pdf icon PDF 170 KB

Report attached.

Minutes:

The Committee considered a report by the Democratic Services & Civic Officer.

 

The Town Clerk confirmed that, in relation to the Forward Planner, the item  ‘Replacement of Allotment Fencing Appointment of Contractor’ would be removed from the March Agenda, and that the item ‘Appointment of Christmas Lights Contractor’ would be added to it.

 

The Committee RESOLVED to:

 

(i)           Note and approve, with the amendment above, the Forward Planner attached at Appendix A.

(ii)          Note the Resolution Tracker attached at Appendix B and approve the removal of those resolutions marked complete.

 

 

22.2

BUDGETARY CONTROL 2020/21 pdf icon PDF 153 KB

Report attached.

Minutes:

The Committee considered a report by the Finance Manager.

 

The Committee RESOLVED to:

 

Note the report.

22.3

TREE PLANTING - RESIDENTS' GUIDE pdf icon PDF 90 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Commons & Greens Officer and the Town Clerk.

 

The Committee RESOLVED to:

 

Approve the draft Guide at Appendix A

 

22.4

REPLACEMENT OF ALLOTMENT FENCING - TENDER SPECIFICATION pdf icon PDF 152 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Project Manager.

 

The Town Clerk informed the Committee that due to the restrictions of the current lockdown, the timetable had been changed with the Tender now being issued in March and appointment of the Contractor to be made in June.

 

The Committee RESOLVED to:

 

Approve the Tender set out in Appendix A

 

22.5

LYDEKKER PARK MANAGEMENT PLAN pdf icon PDF 93 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Commons & Greens Officer and the Town Clerk.

 

The Committee RESOLVED to:

 

Approve the Management Plan for Lydekker Park set out in Appendix A

 

22.6

BATFORD SPRINGS LOCAL NATURE RESERVE MANAGEMENT PLAN pdf icon PDF 92 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Commons & Greens Officer and the Town Clerk.

 

The Committee RESOLVED to:

 

Approve the new Management Plan for Batford Springs Local Nature Reserve set out in Appendix A

 

22.7

MEMORIALS POLICY - REQUEST FOR ROSE AND PLAQUE pdf icon PDF 92 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Commons & Greens Officer and the Town Clerk. 

 

The Committee RESOLVED to, in accordance with HTC’s memorial policy:

 

(i)           Approve the planting of a new dwarf memorial rose in the Brownie Flowerbed as shown in Appendix A;

(ii)          Approve the installation of a new plaque of the same size and design of those already in situ as shown in Appendix A.