Agenda and minutes

Community Services Committee - Wednesday, 15th September, 2021 7.30 pm

Venue: Council Chamber

Contact: Carl Cheevers, Town Clerk, Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

10.

APOLOGIES

Minutes:

None.

11.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)        the item you have the interest in

(b)        whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)        whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

 

Minutes:

Cllr Butterworth declared a non-pecuniary interest in respect of Item 7.4 - Review of Memorials Policy, as two of the applicants for memorials were known to him.

 

Cllr Scriven declared a non-pecuniary interest in respect of Item 7.5 – Roundwood Lane and Wood End Open Spaces Playground Redevelopment - Tender as a member of the Rothamsted Park Sub-Committee and of PARC, and as a District Councillor of St Albans City & District Council.

12.

CHAIRMAN'S REPORT AND URGENT ITEMS

Minutes:

None.

13.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None.

14.

MINUTES pdf icon PDF 247 KB

To confirm the Minutes of the Community Services Committee meeting held on 23 June 2021 – circulated herewith.

Minutes:

The Minutes of the Community Services Committee meeting held on 23 June 2021 were duly accepted and signed as a correct record.

15.

MINUTES OF OTHER MEETINGS REFERRED TO COMMUNITY SERVICES COMMITTEE pdf icon PDF 224 KB

To receive the Minutes of the Remembrance Day Working Party meeting held on 6 September 2021 – circulated herewith.

 

To receive the Minutes of the Roundwood and Wood End Play Area Working Party meeting held on 21 July 2021 – circulated herewith.

 

To receive the Minutes of the Rothamsted Park Sub-Committee meeting held on 2 July 2021 – circulated herewith.

Additional documents:

Minutes:

The Minutes of the Remembrance Day Working Party meeting held on 6 September 2021 were received.

 

The Minutes of the Roundwood and Wood End Play Area Working Party meeting held on 21 July 2021 were received.

 

The Minutes of the Rothamsted Park Sub-Committee meeting held on 2 July 2021 were received.

 

16.

OFFICERS' REPORTS

16.1

FORWARD PLANNER AND RESOLUTION TRACKER pdf icon PDF 191 KB

Report attached.

Minutes:

 

The Committee considered a report by the Democratic Services & Civic Officer and the Internal Operations Manager.

 

The Committee RESOLVED to:

 

(i)           Note and approve the Forward Planner attached at Appendix A subject to two amendments to the Forward Planner these being:

 

(a)    Add an ‘Update on the Rothamsted Park Management Plan’ to the Agenda for the November meeting;

(b)    Add ‘Consideration of the Draft Rothamsted Park Management Plan’ to the Agenda for the January 2022 meeting.

 

(ii)          Note the Resolution Tracker attached at Appendix B and approve the removal of those resolutions marked complete.

16.2

BUDGETARY CONTROL 2021/22 pdf icon PDF 188 KB

Report attached.

Minutes:

The Committee considered a report by the Finance Manager.

 

The Committee RESOLVED to:

 

Note the report.

 

Recommendation 2.1.2 was disregarded as approval for this had been asked for in error.

16.3

HARPENDEN IN BLOOM COMPETITIONS pdf icon PDF 154 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Community Services Manager.

 

The Committee RESOLVED to:

 

Approve the 2022 competitions as outlined at paragraph 3.1.

 

16.4

REVIEW OF MEMORIALS POLICY pdf icon PDF 119 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Green Spaces Development Officer and the Community Services Manager.

 

The Committee RESOLVED to:

 

(i)           Approve the requests for memorial seats and trees list at Appendix A

(ii)          Amend the Policy by adding the wording ‘subject to availability of spaces’ to point 5 on page 40.  Approval of the Policy was deferred to the next meeting of the Committee.  The Committee requested to see at this meeting an amended application assessment table after further consideration had been given to the wording within it.

16.5

ROUNDWOOD LANE AND WOOD END OPEN SPACES PLAYGROUND REDEVELOPMENT - TENDER pdf icon PDF 132 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Projects Manager.

 

The Committee RESOLVED to:

 

Approve the Tender set out in Appendix A, subject to adding that security provision is required from a very early stage.

16.6

ROTHAMSTED PARK SUB-COMMITTEE - PROGRESS UPDATE - TO FOLLOW pdf icon PDF 135 KB

Report to follow.

Additional documents:

Minutes:

The Committee considered a report by the Town Clerk.

 

The Committee RESOLVED to:

 

Note the progress update and approve the draft Management Plan document in Appendix A.

16.7

REQUEST FOR COFFEE SHELF ALONG FLOWERBED pdf icon PDF 150 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Community Services Manager.

 

The Committee RESOLVED to:

 

Reject the request for a coffee shelf.