Agenda and minutes

Community Services Committee - Wednesday, 17th November, 2021 7.30 pm

Venue: Council Chamber

Contact: Carl Cheevers, Town Clerk, Email:  carl.cheevers@harpenden.gov.uk 

Items
No. Item

17.

APOLOGIES

Minutes:

None.

18.

DECLARATIONS OF INTEREST

Members are reminded to make any declarations of disclosable pecuniary and/or personal interests that they may have in relation to items on this Agenda.

 

You should declare at this part of the meeting or when it becomes apparent your interest by stating:

 

(a)          the item you have the interest in

(b)          whether it is a disclosable pecuniary interest and the nature of the interest, whereupon you will not participate in the discussion or vote on that matter, unless dispensation has been requested and granted

(c)          whether it is a personal interest and the nature of the interest

 

Members are also reminded of their obligation to report any amendment to their Register of Interests to the Town Clerk as soon as it becomes apparent.

 

Minutes:

Cllrs Butterworth, Ellis, Heritage and Scriven declared a non-pecuniary interest as a St Albans City & District Councillor in respect of Item 7.5 on the Agenda – Update on the Rothamsted Park Management Plan – Verbal Update.

19.

CHAIRMAN'S REPORT AND URGENT ITEMS

Minutes:

No items.

20.

PUBLIC QUESTIONS IN ACCORDANCE WITH STANDING ORDER 22

Minutes:

None.

21.

MINUTES pdf icon PDF 219 KB

To confirm the Minutes of the Community Services Committee meeting held on 15 September 2021 – circulated herewith.

Minutes:

The Minutes of the Community Services Committee meeting held on 15 September 2021 were duly accepted and signed as a correct record.

22.

MINUTES OF OTHER MEETINGS REFERRED TO COMMUNITY SERVICES COMMITTEE pdf icon PDF 244 KB

To receive the Minutes of the Christmas Carnival Working Party meetings held on 24 August 2021 and 24 September 2021 – circulated herewith.

 

To receive the Minutes of the Rothamsted Park Sub-Committee meetings held on 27 July 2021, 8 September and 6 October 2021 – circulated herewith.

 

 

 

 

Additional documents:

Minutes:

The Minutes of the Christmas Carnival Working Party meetings held on 24 August 2021 and 24 September 2021 were received.

 

The Minutes of the Rothamsted Park Sub-Committee meetings held on 27 July 2021, 8 September and 6 October 2021 were received.

 

 

 

23.

OFFICERS' REPORTS

23.1

FORWARD PLANNER AND RESOLUTION TRACKER pdf icon PDF 182 KB

Report attached.

Minutes:

The Committee considered a report by the Democratic Services & Civic Officer and the Internal Operations Manager.

 

The Committee RESOLVED to:

 

(i)           Note and approve the Forward Planner attached at Appendix A

(ii)          Note the Resolution Tracker attached at Appendix B and approve the removal of those resolutions marked complete.

 

23.2

BUDGETARY CONTROL 2021/22 pdf icon PDF 157 KB

Report attached.

Minutes:

The Committee considered a report by the Finance Manager.

 

The Committee RESOLVED to:

 

(i)           Note the report.

(ii)          Note the release of the reserves set out in paragraph 3.2

 

23.3

PUBLIC REALM IMPROVEMENT PLAN - AGREE OPTIONS pdf icon PDF 113 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Projects Manager.

 

The Committee RESOLVED to:

 

Agree the broad concept and to officers carrying out scoping so as to be able to bring something further back to Committee.

 

23.4

REVIEW OF MEMORIALS POLICY pdf icon PDF 92 KB

Report attached.

Additional documents:

Minutes:

The Committee considered a report by the Community Services Manager.

 

The Committee RESOLVED to:

 

Approve the Memorials Policy at Appendix A which has been amended as per paragraph 3.3.

 

The word ‘completely’ was deleted from the recommendation.

23.5

UPDATE ON THE ROTHAMSTED PARK MANAGEMENT PLAN - VERBAL UPDATE

To receive a verbal update.

Minutes:

The Committee received a verbal update from the Town Clerk.

23.6

BUS SHELTER REPLACEMENT - BATFORD pdf icon PDF 605 KB

Report attached.

Minutes:

The Committee considered a report by the Community Services Manager.

 

The Committee RESOLVED to:

 

(i)           Approve the installation of a new bus shelter in Batford to replace the existing shelter.

(ii)          Approve the release of £5k from the Earmarked Reserves to fund this replacement.

 

24.

EXEMPT BUSINESS

To RESOLVE that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:   Green Spaces Improvements

            Redevelopment of Both Roundwood Lane and Wood End Play Areas – Appointment of Contractor/s

Minutes:

The Committee RESOLVED that:

 

In view of the confidential nature of the following items, which relate to the business matters of other individuals and organisations, the public and accredited representatives of the press shall be excluded while they are discussed.  This is in accordance with the Public Bodies (Admission to Meetings) Act 1960, as amended by the Local Government Act 1972.

 

Item:    Green Spaces Improvements

            Redevelopment of Both Roundwood Lane and Wood End Play Areas – Appointment of Contractor/s

 

24.1

GREEN SPACES IMPROVEMENTS

Report attached.

Minutes:

The Committee considered a report by the Community Services Manager.

 

The Committee RESOLVED to:

 

(i)           Approve the resurfacing of the Southdown Pond pathways by NCS Countryside Services Ltd for the sum of £11,044.

(ii)          Approve surface improvement works to Harpenden Common Horseride surface by NCS Countryside Services Ltd for the sum of £15,200 and agree to release £15,200 of Capital Reserves.

(iii)        Approve the completion of Batford Springs Management Plan Year One works by Maydencroft for the sum of £22,840.

 

24.2

REDEVELOPMENT OF BOTH ROUNDWOOD LANE AND WOOD END PLAY AREAS – APPOINTMENT OF CONTRACTOR/S

Report attached.

Minutes:

The Committee considered a report by the Projects Manager.

 

The Committee RESOLVED to:

 

(i)           Approve the appointment of Proludic to redevelop the play area subject to confirmation of securing ownership of Roundwood Lane Play Area.

(ii)          Approve the appointment of Kompan to redevelop the play area subject to confirmation of securing ownership of Wood End Play Area.